In the pre-pandemic world, we can probably agree that business was done differently. Meetings were held in bland conference rooms with lukewarm coffee and maybe a slightly stale doughnut tray. We shook hands, sat face-to-face, and made small-talk before reviewing that fancy PowerPoint deck from a drop-down screen or a large monitor; this was a typical scene in offices worldwide.
Now, however, meetings are online, and wearing your best "pitch" outfit is less important than having a clean background, proper lighting, and a quiet space to take that next video chat. The lack of infrastructure that traditional board rooms provided (and perhaps an in-house IT person for when things go awry) has made having smart, easy-to-use, collaborative systems even more vital. Enter MS Teams.
Through Microsoft's self-declared "hub for teamwork," employees from across town or around the globe can easily communicate, work together and feel connected in a virtual world. At Everise, our adjustment from brick and mortar to Work at Home happened lightning-fast, and to get everyone up-to-speed, we've gathered some handy hints to connect your remote workforce using Microsoft Teams.
Where to store files
This simple chart below will help you understand the best place to store your files so you can easily share information with your coworkers.
Team meetings are often held through voice calls or video calls. Each icon in the Microsoft Teams interface provides a different function, and by familiarizing yourself with these primary call functions, you can easily navigate through Teams during a call and increase efficiency.
5. Adding Backgrounds for Video Calls
It can be easy to feel disconnected despite being more virtually connected. Adding video with a custom background is one way to feel closer even when we have to be far apart. Here are steps to add backgrounds for video calls:
- Start or or join a Teams meeting, from the Windows or Mac application (you can't change your background on the web app at this point).
- At the bottom of the screen, click or tap the three dots to go to your Meeting controls.
- Select More actions> Show background effects. Either select Blur to blur your background, or choose from the available images to replace it.
- You'll be able to preview your background to see how it looks. If you like it, hit Apply. That's it!
Additional tips before joining a call
- Test audio and video before joining.
- Start with Mic on mute and without video.
- Enable video only if necessary.
- To minimize background noise, stay muted until it's your turn to speak.
- If sharing your screen, close unrelated programs first.
Good communication is key to the success of every team, but it is even more important now that so many of us are working from home. Now, more than ever, creating the ability to connect as a company across one platform was critical.